Exhibit Displays & Booths
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Everything You Need to Know About Display Transportation

Transportation

Making the right transportation decisions for your display and materials will not only save you time and money, but also a lot of aggravation.

1. Plan

The more time you have to plan, the better able you are to organize the best transportation options for your specific needs. Your four main choices are common carrier,van line, air freight or courier service (DHL or FedEx). Leaving transportation to the last minute will reduce your options and raise your costs.

2. Choose what’s right

To determine your right transportation option, consider the following: the packaging needs of the shipment, the origin and destination of the shipment the amount of time set aside for transportation, and pick-up and delivery requirements.

3. Advantages

Common carriers are less expensive and it is easy to check with them on your shipment’s location.

Van lines / Specialist exhibition freight companies offer more specialized and personalized point-to-point service. They are equipped to handle crated or blanket-wrapped pieces, the same driver loads and unloads shipments, and trucks operate with “air-ride” (extra cushioning).

Air freight offers the quickest means of transportation to show sites as they are specialized air freight forwarders.

Courier service is the quickest means of transportation to show site for last minute details.

4. Disadvantages

Common carriers
The disadvantages of common carriers are that they often make several transfers (which increases the possibility of shipment damage), little direct contact is made with the exhibitor (because they usually work directly with the show contractor or exhibit house), the load may not be able to tolerate normal road shock (not good for sensitive equipment), common carriers only accept crated material.

Van lines / Specialist exhibition freight companies
The disadvantage of exhibition freight companies is they can be more expensive.

Air freight
The disadvantages of air freight are that brokers don’t have allegiance to any one freight or commercial airline, high costs, airline baggage handlers often use harsh handling techniques, and freight is limited to certain sized pieces.

Courier service
A drawback is the expense.

5. Do your homework

Select a carrier that has a dedicated exhibition services, 24-hour tracking capability and drivers who have experience delivering to show sites. Check references, find out what procedures they take for support before, during and after the move.

6. Check for official carriers

Find out from show management if they have an official carrier for the event. A recommended carrier is likely to offer special prices as an incentive to use its services.

7. Leverage volume discounts

To get the best pricing from your carrier, consider bidding annually or consolidating all your corporate shipping needs.

8. Insure shipments

There are several insurance options available for your exhibit: corporate insurance policies, common carrier or van line insurance, and extended liability coverage. Ask your carrier what insurance coverage they carry for individual shipments, whether they offer an exhibition floater insurance policy (covers the exhibit for the entire show), and what their procedure is for taking care of damage claims. Every reputable carrier is insured against loss or delay. Check for specifics. Ask about reimbursements for loss and specific guarantees concerning inclement weather or natural disasters.

9. Label correctly

Label every box, carton or crate with the show name and booth number you are shipping even if you are creating a skid of boxes. Make sure all shipping labels are securely attached on top of old labels. Take pre-printed labels with the return address to replace in-bound ones.

10. International exhibiting

When exhibiting internationally, consider using a shipper that has a worldwide fleet or established subsidiary connections. Check what help they will give you with customs, documentation procedures, temporary import bonds, warehousing and consolidation. Ask for guarantees for quick customs clearance and the shortest, least expensive delivery route.

—From Nomadic Resources

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Alyson Hunter
Alyson Hunter
12:18 10 May 19
We engaged Tricia and her team to demo, design, and construct/set up our showroom at AmericasMart in Atlanta with less than six weeks notice. They were extremely responsive and helpful expediting the quick turnaround. They worked with us to cut costs and stick within our budget. They were available on-site and as first time tenants, held our hand throughout the process. We highly recommend them and look forward to using their services again.
Chelsea Wright
Chelsea Wright
20:28 15 Apr 19
Our booth was amazing! Looked very good, and the designers set it up for us for the first show we were using it at. Very professional, communicative, and easy to work with.
Dudley Stephens
Dudley Stephens
22:55 30 Jan 19
Absolutely excellent! It would be hard for us to fully detail just how much we have grown to rely on Jim and his entire staff at Design Group Exhibits. When we first hired Design Group, we had never purchased a trade show booth, nor done any type of formal trade show. DGE walked us through every phase of the process from designing our first booth to the many, many, details of successfully doing trade shows. Most importantly, we've found Design Group to be some of the most reliable people we've ever worked with. Jim has, on numerous occasions, found creative ways to save us money when we simply would have never known the difference. Design Group, we could have never done it without you!
james sauli
james sauli
21:52 21 Jan 19
Love working with this team. Completely dedicated to insuring their clients get the best results. I rely on them heavily for our installations and they always breeze pass the challenges
Catherine Holmes
Catherine Holmes
21:43 21 Jan 19
Design Group Exhibits has been a true asset to our company. Their assistance with design and development of trade show materials is always reliable and creative. In addition, they have been able to meet even the quickest of deadlines.
Hannah Doksansky
Hannah Doksansky
18:07 08 May 18
Jim & Cathy did whatever it took to get the job done! They were persistent and kind throughout the entire process, even when things didn't go as planned!
Christine Thomas
Christine Thomas
15:02 04 May 18
I've had the joy of working with Cathy on a custom banner project recently. There is always a lot to communicate when working a custom job. She and here team was always eager to help and I could feel the excitement about the project over the phone. You can't beat the exceptional service and superior product they delivered.
Sage Browning
Sage Browning
18:07 03 May 18
Donna Welch
Donna Welch
17:28 03 May 18
The staff at Design Group, Jim, Kym, and Matt, are absolutely awesome!!!! I have worked with them for years and they are totally professional and go way beyond to help make our booths every year the best they can be! Matt is on site with us and makes sure that every thing runs according to plan. These are GOOD people!!!!!
Mike Wilson
Mike Wilson
17:20 03 May 18
Extraordinary service! Everyone is so helpful! Highly recommend this company for design to completion.
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